Village of Inglewood

                                                                                           MINUTES OF ANNUAL BUDGET  MEETING
                                                                                                    INGLEWOOD BOARD OF TRUSTEES
September 13, 2021                                                                                                                                                                                                  6:30 PM

The Annual Budget Meeting of the Board of Trustees was called to order by Chairman Albert Nielsen with all members present. The Chairman announced the posting of the Open Meetings Act.

AGENDA
1. Erickson-Brooks representative, Kent Speicher came before the board to go over the proposed budget for the Village for 2021-2022. The budget numbers were published in the Fremont Tribune and will be posted on the Village website for residents review.  Kent went over all the budget numbers for the 2021-2022 year. Inglewood should have a surplus of funds at the end of 2022 of around $23,000.00. Inglewood had $162,844.00 in property tax growth in 2020-2021. He then explained the options the Village has for the bond it will need to repair the streets. The bond funds will be restricted to only be used for street repairs. He allocated $600,000.00 for the bond fund in the budget. Two options were explained to borrow bond money from the bank. Inglewood could either break the amounts taken out into smaller pieces as needed or take out the entire amount and use it as needed. The Chairman will visit with the attorney and bank to see which would be the best option. Kent recommended to take out the entire amount on a ten year payback schedule. The bank attorney will have to draw up all the paperwork for the bond and Kent recommended Inglewood use a bank instead of a bond company since the interest will be so low and they would charge less fees. Inglewood will need to show a positive cash flow to qualify for the bond. A total of $50,000.00 has been allocated for street repairs in the annual budget. The annual levy request went down to 3.5%. Property owners in Inglewood should see a $35.00 per $100,000.00 valuation in their taxes. Inglewood receives motor vehicle fees and taxes from Dodge County which is included in the budget. All the grant money Inglewood has received from the state can only be used to water and sewer projects and must be keep separate. Inglewood has received $28,318.04 so far from the state with another identical payment in the future. Kent showed that Inglewood only takes in around $40,000.00 in revenue a year to use for an operating budget and has done well in the past keeping within that budget. After all the documents were gone over and questions by those in attendance were answered a motion was made by Rosenbach to adjourn the budget meeting with a second from Goree.​​​​​​
      
















        


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                                                                                                   MINUTES OF REGULAR MEETING
​                                                                                                 INGLEWOOD BOARD OF TRUSTEES
September 13, 2021                                                                                                                                                                                                               7 ;00 PM


The regular meeting of the Board of Trustees was called to order by Chairman Albert Nielsen with all members present.

The Chairman announced the posting of the Open Meetings Act. It was then moved by J. Nielsen, seconded by Abrahamson and carried, to approve the minutes of the last meeting and to dispense with the reading.

The clerk/treasurer’s report was read which included two hall rentals –Vachal and Carretto. No Keno checks were received. The report was approved by a motion from Abrahamson and second by J. Nielsen.

Account balances thru 07.31.2021 as follows:
First National Banko checks - $2,607.45
General Fund Checking Balance: $6,627.74

Keno Checking Balance: $8,834.98
Street Fund Checking Balance: $21,968.04

First State Bank

General Fund Checking Balance: $51,264.15

Keno Checking Balance: $5,001.22
Street Fund Checking Balance: $5,001.22

Bond Fund Checking Balance: $27,281.81

Loan  Balance: $42,812.88


REPAIR REPORTS (street/sign repairs, etc.)
-Goree has gone around and filled in several of the potholes with asphalt.

-Clark Boschult has been asked to make up the bid forms Inglewood will need to send out for street repairs that are needed. He will make three separate bid forms as there are three separate areas that need to be done; Ridgeland at Boulevard, Prospect at Broad and Cloverly at Main. The work on Park Street will be done at the same time the sewer project is being done. The Park Street project will cost between $250-$300 thousand dollars. The rest of the repairs will not be that expensive and should all be covered by the bond fund. The Chairman received an estimate from Asphalt Maintenance to overlay some of the bad area throughout the Village.  The estimate was reasonable but no action was taken on this, the chairman will contact Asphalt Maintenance again. Goree Excavating will complete the repairs at the fire hydrant by the Fire Station, their bid was accepted last year by the trustees.​

REPORTS FROM ADDITIONAL MEETINGS ATTENDED
-The Chairman attended 4 meetings last month. A meeting with the accountant where the bond and budget were discussed. Kent Speicher said Inglewood should consider raising its levy. It is currently .09%, the lowest in Nebraska. The different bond options were discussed with the attorney, David Hartmann. The Chairman met with Clark Boschult to discuss the street repair bids. John Nielsen joined the chairman to tour the streets with a representative from Asphalt Maintenance so they could submit a bid on work needed to be done on the streets in Inglewood.

- Jerry Abrahamson attended a meeting in Lincoln with the Governor’s office where road projects were discussed. The Hwy 77 bypass is scheduled to be completed by the end of next summer. This should greatly reduce traffic going through Inglewood. Other projects of interest to Inglewood that were discussed are the addition of two lanes from Broad Street to North Bend which is scheduled to start next summer. Also, the addition of two lanes from Fremont to Wahoo making it four lane the entire span to Lincoln which is scheduled to start in 2024 and be completed in 2028. Money was allocated for these projects in 1988 and they should all be completed by 2040.​

OLD BUSINESS

1. A resident had inquired about keeping bees on their property. The Planning Commission had formed a committee to look into this but were unable to meet, so this was tabled until next month.

2. ARPA recovery funds were distributed with Inglewood receiving $28,318.04, an additional payment will be made to Inglewood in the exact amount at a later date. These funds can only be used for sewer and water projects.

3. Inglewood has three outstanding projects with FEMA. Administrative costs, lift station motor inspections and the fire hydrant repair on Park Street. The Chairman will contact someone to look at the pumps and see if any damage has occurred from the flood. FEMA has approved the pumps being overhauled, not replaced.

4. The Asphalt Maintenance bid was between $20 and $25 thousand dollars depending on what Inglewood decides on repairs needed.


5. Goree Excavating should start the repairs on the fire hydrant before the end of the year.


AGENDA
1. Budget Resolution Ordinance 2021-26 to adopt the budget prepared by the Village accountant termed the annual appropriation bill as Ordinance; to appropriate sums for the necessary expenses and liabilities; to provide for an effective date was passed by motion from Abrahamson and second from J. Nielsen. Speicher explained that the budget request can be used to request no audit if the entity has less than $500,000.00 in the budget. Inglewood qualifies this year. A motion was made by Abrahamson and a second from J. Nielsen to use the budget as an audit waiver request. All trustees voted for the motion.

2. A motion was made by Abrahamson to dispense with the rule of reading three times in order that the budget ordinance might be adopted. The motion was seconded by J. Nielsen and was passed unanimously.

3. Resolution 388-2021 to set the 2021-2022 tax request and levy was passed by a motion from Goree and second from Abrahamson.​

NEW BUSINESS & COMPLAINTS
1. The grand-daughter of Jack and Karen Meyers came before the trustees to address the letter they received about a cow at their property without a conditional use permit. She said Jack Meyers has lived in the Village for over 86 years and has kept animals on the property at all times. She wondered if his property could be grandfathered in since he has been a resident so long. The Chairman tried to explain that the trustees are responsible for enforcing the ordinances as written and there was no clause to grandfather in a resident. Unfortunately several in attendance were very vocal and the Chairman had to stop the proceedings to bring order. No decision was made on the cow at the Meyers property. The Chairman did say if there continues to be arguments and disagreements over animals in the Village that the trustees may be forced to ban all animals from the village in the future and cancel all current conditional use permits for animals.

2. Resolution 387-2021 for signing the annual municipal certification of program compliance (formally the one and six year plan) unanimously passed with a motion from Abrahamson and second from J. Nielsen.

3. Ordinance 2021-27 amending prohibited fowls within the corporate city limits and to repeal prior or conflicting ordinances was passed with a motion from J. Nielsen and second from Abrahamson.

4. The Wooden Windmill liquor license was approved by a motion from Abrahamson an second from J. Nielsen.

5. Justin Pederson came before the board to discuss the letter he received about having chickens on his property without a conditional use permit. He said the animals; a turkey and some chickens were under his back porch and could not be seen from the front and wondered how anyone knew they were there. The Chairman said he needed to follow the ordinances and go through the process of getting a conditional use permit to keep them on his property. The process was explained to him and he said he had no problem with getting a permit.

6. A resident had emailed the clerk asking about a property at 225 Cloverly where the lawn had not been cut and about a large pile of brush in the backyard.  The front has been cut and it is not possible to go into someone’s back yard to check out if the pile is gone. Village ordinance 2-502 declares it a public nuisance if grass or weeds grow in excess of 12 inches.

7. A resident sent an email to the clerk asking when Boulevard Street will be repaired. The Village hopes that all the streets will be repaired before the end of the year if a contractor can be hired.

8. The clerk received an email about new mitigation opportunities for the Village. The clerk asked if the trustees would be willing to hire someone who knows how to request grants. The trustees asked the clerk to look into the possibility and present them at the next meeting.

9. Bob Maas came before the trustees with several complaints about properties throughout the Village. He asked about the ordinance on fill dirt and showed some mulch being used as fill on a property in the Village. The Chairman said if he wanted to use mulch as fill that would be his decision. He said he was inquiring because he didn’t want to do something and then have the trustees come back and send him a letter and make him take it away or undo what he had done. He asked about the weed ordinance and sited several properties throughout the Village where weeds are over the 12 inches along fence lines. It was explained to him that the trustees have no authority until a complaint is made by a resident. At that point a letter is written and the parties can come before the board. He asked about putting a swimming pool in his back yard and the trustees said he needed to have a 4ft fence enclosing the pool with a gate that locks for safety. He asked if he needed a permit to install a sprinkler system and was told no, just get with his neighbors to make sure he does not go over the property line. He asked if he wanted to drill a well on his property, did he need a permit. He was told no but he could not hook it up to the city water.

10. The Chairman brought up the bid limit the Village currently has in place and asked the trustees to discuss raising the limit. A motion was made by Abrahamson and second from J. Nielsen to require the trustees to go out for bids if the project will exceed $50,000.00. The motion passed unanimously.

11. Goree told the trustees Dustin Papa had filled in some potholes and should be sent a thank you letter from the Village. The clerk was directed to send him a thank you and to remind him that he does not have permission to hold the burn out celebration at the beginning of October. 


PAYMENTS, BILL & REIMBURSMENTS                                                     
* GENERAL FUND *

Albert Nielsen - Chairman - meeting attendance - $150.00

Greg Goree - trustee - meeting attendance - $100.00
John Nielsen - trustee - meeting attendance - $100.00

Kathy Rosenbach - meeting attendance - $100.00

Total Board Member Payment - $450.00

Barbara Shelton - clerk - salary - $450.00
Meeting attendance - $50.00
Total Clerk Payment - $500.00

Dept of Utilities (auto pay) - hall utilities at 140 Boulevard  - $128.33

Spectrum - monthly  internet and phone - $117.97

Emanuel Printing - Small Talk - $44.00

Fremont Tribune - legal publications - $112.06

John Nielsen- one meeting- $20.00

Albert Nielsen - three meetings and three hours research - $105.00

Jerry Abrahamson - one meeting - $20.00

Barbara Shelton - two hall inspections - $40.00

USPS - two rolls of stamps - $116.00

Kim Wallin - lawn service and park clean up - $215.00

City of Fremont - library cards - $245.00

S2 Refuse - 4th quarter trash service - $126.00

League of Nebraska Municipalities - annual insurance premium - $4,341.00

Lyle Kopejtka - refund of hall security deposit - $50.00

First State Bank - transfer from First National Bank  general account to FSB street account for loan payoff - $13,000.00

First State Bank - transfer from First State general account to First State street account for loan pay off - $5,000.00


GENERAL FUND PAYMENTS, BILLS & REIMBURSEMENTS - $24,730.36


* KENO FUND *

First State Bank - transfer from First National​ Bank Keno account to FSB street account for loan pay off - $8,000.00


KENO FUND PAYMENTS, BILLS & REIMBURSEMENTS - $8,000.00


* STREET FUND *
Dept of Utilities - highway lights - 1157 S Broad - $151.67

Dept of Utilities - street lights - 132 Boulevard - $248.00

First State Bank - transfer from First National Bank street account to FSB street account to pay off loan - $20,000.00

First State Bank - pay off loan - $42,917.05  (loan plus daily interest)


STREET  FUND BILLS & REIMBURSEMENTS - $63,316.72


GENERAL FUND - $24,730.36

KENO FUND - $8,000.00
STREET FUND - $63,316.72
GRAND TOTAL BILLS & REIMBURSEMENTS - $96,047.08


Bills, transfers and reimbursements for a total of $96,047.08 were read and approved with a motion from Goree and second by J. Nielsen. These included the checks written for the transfer of funds within accounts at First State bank and transfers from First National Bank into the First State street account to pay off the loan Inglewood had through First State Bank. The total loan pay off was $42,917.05.

Meeting was adjourned by motion from Rosenbach and second by Goree.



ATTEST:                                                                                                                                                                  APPROVED:                                                                              
Barbara Shelton, Clerk                                                                                                                                     Albert Nielsen, Chairman