Village of Inglewood
MINUTES OF REGULAR MEETING
INGLEWOOD BOARD OF TRUSTEES
October 5, 2020 6:30 PM
The regular meeting of the Board of Trustees was called to order by Chairman Albert Nielsen with all members present. The Chairman announced the posting of the Open Meetings Act. It was then moved by J. Nielsen, seconded by Abrahamson and carried, to approve the minutes of the last meeting and to dispense with the reading.
The clerk/treasurer’s report was read which included no building permits and no Keno checks were received. The report was approved by a motion from Abrahamson and second by J. Nielsen.
Account balances as follows:eno checks - $2,607.45
Keno Checking Balance to date: $13,314.59
General Fund Checking Balance to date: $48,265.74
Street Fund Checking Balance to date: $22,748.07
REPAIR REPORTS (street/sign repairs, etc.)
No truck signs need to be put back up around the Village. Goree Excavating will be replacing the missing signs. The Chairman is looking at reports from northern states about how to effectively replace asphalt and fill cracks in asphalt.
REPORTS FROM ADDITIONAL MEETINGS ATTENDED
- The Chairman met with FEMA/NEMA representatives to show them the damage to the streets in the Village again from the flood. FEMA denied Inglewood’s claim for street damage on September 17th and an appeal letter must be submitted within 60 days, by November 16th.
- The Chairman continues to check with area banks to secure borrowing options for the Village until they receive funds from FEMA for projects already completed and to be done. The Chairman will continue to look at area banks to secure financing for the Village.
OLD BUSINESS
1. An invoice from the City Of Fremont for $4,000.0 concerning grant planning was tabled from last meeting until the clerk could research it. The clerk provided minutes from a meeting from June 3, 2019 where the Trustees heard from Lottie Mitchell with Fremont and approved Inglewood looking at grant options with Fremont. A motion was made by J. Nielsen and second from Abrahamson to approve payment of the invoice from Fremont.
2. The area on the Rosenbach property that had a spill by Waste Connection was repaired by Indra Lawn.
3. The tree stumps on a property on Main Street are still there. The Trustees said there really is nothing they can do about them and the owner has said he will be removing them at a future date.
4. The Street project was denied by FEMA and an appeal will be filed by Inglewood. This was discussed earlier in the meeting. The clerk and Chairman are putting together the documents for the appeal letter to FEAM.
5. The remaining FEMA projects deadline was approved for an extension by FEMA. The new deadline is 03.21.2021.
6. The LPNNRD Hazard Mitigation plan that the Village is participating in was accepted. Funds nmay be possible for the Village through this grant.
7. John Zimmer presented a settlement letter he has delivered to S2 Refuse concerning the lawsuit over the debris removal after the flood. No response has been made yet. He did attend a hearing for a request for cell phone records of the Trustees. He noted since the phones are not provided by the Village and are the personal property of the Trustees, the request will probably not be granted.
AGENDA
1. Conditional Use permit renewal were reviewed by the Trustees. Nine of the ten current permits were approved through 10.05.2022 with a motion from J. Nielsen and second from Rosenbach. The list of permits approved will be on the Village website.
2. Resolution 382-2020 calling to re-appropriate money to defray necessary expenses was approved by a motion from J. Nielsen and second from Abrahamson.
3. Resolution 383-2020 that sets the reimbursement for officials and the Village clerk was discussed. Rosenbach stated the clerk should have a raise because of all the additional work she has been doing for the Village concerning the flood and COVID. Rosenbach made a motion to approve a $50.00 a month increase in the Clerk’s reimbursement and a second was made by Goree and passed.
4. Dusty Wilcox came before the board to ask what the process is for him to purchase part of the property that borders his property on the north side. The board explained the process. The property owner wanting to sell the property must come before the Planning Commission first so they can hear the proposal and make sure all rules and regulations for the Village are being followed. Drawings of the proposal will need to be presented and the Chairman made it clear that property lots have to be at least 11,250 sq. ft. within the Village. The owner wanting to sell part of his property needs to contact the clerk 14 days before a meeting to submit all required documents and a $25.00 publishing fee for the Planning Commission meeting. Dusty also said he is looking at erecting a pole building on the property once he is able to purchase it.
NEW BUSINESS & COMPLAINTS
1. The clerk received an email from a concerned resident about activity going on at a residence in Inglewood. The Trustees reviewed the concern and decided they did not have authority to make any decisions on this and that the resident needs to call the Dodge County Sheriff’s office with their concerns.
2. The sign at the park has been damaged and needs to be repaired. The Chairman said the sign may need to reinforced so that damage won’t happen again. No action was decided on the sign except that it needs to stay up because it protects the Village from any lawsuits if someone is injured at the park.
3. Rosenbach brought up that a house was moved through the Village on September 23 beginning at around 7:00pm by Scribbs House Moving. No permit was obtained by the moving company from Inglewood but may have been obtained from Fremont or Dodge County. No action was required by the board.
PAYMENTS, BILL & REIMBURSMENTS
* GENERAL FUND *
Albert Nielsen - Chairman - meeting attendance - $150.00
Jerry Abrahamson - meeting attendance - $100.00
Greg Goree - trustee - meeting attendance - $100.00
John Nielsen - trustee - meeting attendance - $100.00
Kathy Rosenbach - meeting attendance - $100.00
Total Board Member Payment - $550.00
Barbara Shelton - clerk - salary - $400.00
meeting attendance - $50.00
Total Clerk Payment - $450.00
Dept of Utilities (auto pay) - hall utilities at 140 Boulevard - $95.91
LARM - insurance renewal - $4,265.00
Emanuel Printing - Small Talk - $41.00
Fremont Tribune - legal publications - $18.46
Spectrum - monthly internet and phone - $71.97- 2nd quarter trash service - $126.00
Pam Nielsen - Meeting with FEMA - $25.00
Kim Wallin - park clean up and lawn service - $165.00
Albert Nielsen - Four meetings and four flood hours - $160.00
Barbara Shelton - reimbursement for postage, copies , virus protection renewal and 7 flood hours - $301.46
GENERAL FUND PAYMENTS, BILLS & REIMBURSEMENTS - $6,143.80
* KENO FUND *
City of Fremont - Inglewood share of grant planning - $4,000.00 (tabled from last month)
KENO FUND PAYMENTS, BILLS & REIMBURSEMENTS - $4,000.00
* STREET FUND *
Dept of Utilities - highway lights - 1157 S Broad - $170.84
Dept of Utilities - street lights - 132 Boulevard - $248.00
Dodd Engineering - services road project - $12,987.00
JEO Consulting - lift station assessment and improvements - $16,895.00 (tabled until next month)
STREET FUND BILLS & REIMBURSEMENTS - $13,405.84
GENERAL FUND - $6,143.80
KENO FUND - $4,000.00
STREET FUND - $13,405.84
GRAND TOTAL BILLS & REIMBURSEMENTS - $23,649.64
Bills and reimbursements for a total of $23,649.64 were read and approved with a motion from Goree and second by J. Nielsen except for the $16,895.00 invoice from JEO Consulting. The clerk was directed to contact JEO and have them come before the board and explain all the invoices they have been issuing the Village for the work on the lift station project. The clerk gave the trustees an account balance after bills will be paid and a transfer from the KENO account to the Street account was approved by a motion from Goree and second from J. Nielsen.
Meeting was adjourned by motion from J. Nielsen and second by Rosenbach.
ATTEST: APPROVED:
Barbara Shelton, Clerk Albert Nielsen, Chairman