Village of Inglewood
MINUTES OF REGULAR MEETING
INGLEWOOD BOARD OF TRUSTEES
September 14, 2020 6:30 PM
The regular meeting of the Board of Trustees was called to order by Chairman Albert Nielsen with all members present.
Steven Pleskac representing Erickson-Brooks Accounting was present at the meeting and Chairman Nielsen asked that he proceed with the Annual Budget meeting reports before the regular meeting. He noted that the Village proposed budget is almost identical to the previous years, as far as the General and Keno accounts are concerned. The Street account is what has been paying the bills from the flood and it will need at least $750,000.00 added to it for capital improvements. Hopefully, the Village can get grants and hazard mitigation funds to help pay off the debt from the repair projects. He noted that a bond of at least $790,500.00 will need to be acquired by the Village and possibly $200,000.00 in bank loans. Money can be moved from the other two accounts into the street fund to help with payments if needed. He said the budget will need to remain positive so the Village will have to have a property tax increase to cover the projected bond debt from the projects left to do from flood damage. The lift station and sanitary sewer lines and the roads all still need to be done and the Village must pay the invoices in full before FEMA will consider reimbursement. So what the Village will have to do is borrow the money and get bonds to pay for the projects and then whatever funds they receive from FEMA pay it back on the borrowed money. If FEMA does not obligate the requested amounts from the Village than the bonds could be in excess of $1 million, if FEMA does obligate the funds to the Village the bond needed would only need to be around $250,000.00 and it could be paid off in as little as 5 years. The bonds could be paid off in as little as 12 years if FEMA obligates Inglewood’s requests. That would make the levy start at .312043 at the lowest and go up to .430026 at the highest. This all depends on the interest rate and pay off schedule the Village can get. On a 12 year $800,000.00 bond with an interest rate of 2.5% the Village would be paying $955,750.00. Since the budget authority for the Village has been historically low, it can only be raised a small amount and will not cover the costs. A letter will go out to residents in December letting them know their property taxes will be increasing to help pay for the debt. The Chairman thanked him for his time and explanation of the processes that will need to be taken by the Village.
The Chairman went on the regular meeting and announced the posting of the Open Meetings Act. It was then moved by J. Nielsen, seconded by Abrahamson and carried, to approve the minutes of the last meeting and to dispense with the reading.
The clerk/treasurer’s report was read which included two building permit – Kifer (415 Boulevard) and Louden (525 Boulevard). Two Keno checks were received for a total of $4,616.386. The report was approved by a motion from Abrahamson and second by J. Nielsen.
Account balances as follows: keno checks - $2,607.45
Keno Checking Balance to date: $13,314.59
General Fund Checking Balance to date: $48,265.74
Street Fund Checking Balance to date: $22,748.07
REPAIR REPORTS (street/sign repairs, etc.)
The no truck signs have been put up on Boulevard but do not seem to be doing any good at this point in keeping truck traffic off that road.
A stop sign was reported down on Main and Boulevard and has been put back up.
A problem with old cement post bases showing up at the park was reported and the board asked if Kim Wallin could fix the problem by putting dirt over it or by removing it. The clerk will ask Kim and see how it will be addressed.
REPORTS FROM ADDITIONAL MEETINGS ATTENDED
-The Chairman attended 5 meetings, several flood related and one concerning the transfer of the highway 77 thru the Village to Inglewood after the bypass is completed. He also met with the accountant to go over options for the Village to pay for the needed projects.
- The clerk advised the board that Nebraska was now in stage four of the protective health measures concerning the Covid pandemic and asked if the Village hall could be rented out since the new rules would be a 75% capacity level. The board agreed the hall may now be rented but this could change if the protective health measures changed again restricting it.
OLD BUSINESS
1. The clerk was asked to find out if the LARM insurance would cover actions done by trustees and the clerk that would be subject to litigation and the answer was no, the insurance would not cover acts done or agreements made by individuals only acts done or agreements approved by the Village Board.
2. FEMA has asked several more questions about the Utilities project and more meetings are scheduled. The chairman also found out that 5 or 6 more house would cap out the system and improvements would need to be made. A possible sewer hookup fee may be instituted in the future to help with these costs.
3. FEMA requests the Village to file a time extension on the last two projects with an estimated completion date. The clerk was directed to file the extensions.
4. The Chairman spoke with the attorney representing the village in the S2 lawsuit and he is still hopeful a settlement can be made.
AGENDA
1. Budget Resolution Ordinance 2020-23 was passed by motion from Goree and second from Abrahamson. This sets the 2020-2021 budget for the Village of Inglewood.
2. Resolution 381-2020 to set the 2020-2021 tax request and levy was passed by a motion from Goree and second from Abrahamson.
3. A motion was made to dispense with the rules of reading the ordinance and resolution 3 times in order that the budget resolution might be passed was made by Abrahamson and seconded by Rosenbach.
4. The Wooden Windmill liquor license was approved by a motion from Abrahamson an second from Goree.
5. The League of Nebraska Municipalities asked the Village to vote on amendments needed to be added to their by-laws. The vote was done with a motion from Abrahamson and second from Rosenbach.
6. Resolution 379-2020 for signing the annual municipal certification of program compliance (formally the one and six year plan) passed with a motion from Abrahamson and second from J. Nielsen.
NEW BUSINESS & COMPLAINTS
1. Ordinance 2020-21 and 2020-22 de-annexing and re-annexing the east boundary of the Village was approved by a motion from J. Nielsen and second from Abrahamson.
2. A non-conforming permit was issued to John and Barb Nielsen for construction of a building addition on their property at 245 Boulevard. This action was recommended by the Planning Commission that heard the request at a previous meeting.
3. Resolution 380-2020 was approved with a motion from Abrahamson and second from J. Nielsen. This resolution approves a request from the Lower Platte North Natural Resources District to send a prepared Multi-Jurisdictional Hazard Mitigation Plan, which includes Inglewood on to the federal level.
4. JEO requested Inglewood review its proposal for the gravity main 30% design and requested to move to the 90% design. When the repairs begin Cloverly will not need to be shut down the plan calls to bore under the road and down Main Street. The City of Fremont has agreed that Main Street should be closed to make the repairs faster. The new main will start at the trailer court on Main Street, go under the road at Cloverly and stay in the ditch down Main Street to connect to Fremont sewer at the new location.
5. The clerk prepared the 4th quarter FEMA report as required and the trustees approved the report and the clerk was directed to submit the report.
6. Marianne Schuler sent an email to the board concerning the Village having to take over the maintenance of Hwy 77 and how Hooper did not have to accept the roadway the State wanted them to take over. The Board will look into this and see what options are available. The Chairman has also been meeting with the City of Fremont and Dodge County concerning this issue.
7. A resident brought up the tree stumps being stored at the residence on Main Street. It was reported they will be moved soon and the current owner will be putting the home up for sale.
8. The conditional use permits issued by the Village will expire in November of this year and the clerk was directed to send letters to all the property owners holding these permits requiring them to renew their permit. They will only need to fill in the renewal and all permits will be renewed unless residents come before the board with complaints against the property. Any and all concerns or complaints by residents will be heard at the October 5th meeting concerning the permits. A list of the businesses with conditional use permits is on the Village website.
9. Nitz Auctions found a culvert on its property when it was pouring a concrete parking pad. The business is considered a transitional commercial property in the Village and any new construction will be guided by the regulations set for transitional commercial properties.
10. Kathy Rosenbach has been having problems getting Waste Connections to remedy a situation they caused when a garbage truck blew a line and drained grease and oil onto her lawn. The Village will intervene if she cannot get any action from Waste Connection to repair the damage done to her property.
PAYMENTS, BILL & REIMBURSMENTS
* GENERAL FUND *
Albert Nielsen - Chairman - meeting attendance - $150.00
Jerry Abrahamson - meeting attendance - $100.00
Greg Goree - trustee - meeting attendance - $100.00
John Nielsen - trustee - meeting attendance - $100.00
Kathy Rosenbach - meeting attendance - $100.00
Total Board Member Payment - $550.00
Barbara Shelton - clerk - salary - $400.00
meeting attendance - $50.00
Total Clerk Payment - $450.00
Dept of Utilities (auto pay) - hall utilities at 140 Boulevard - $125.40
David Hartmann - legal fees - $1,032.30
Emanuel Printing - Small Talk - $41.00
Fremont Tribune - legal publications - $21.34
Spectrum - monthly internet and phone - $71.97- 2nd quarter trash service - $126.00
Kline Williams - legal fees - $2,080.00
S2 Refuse - 4th qtr trash service - $126.00
USPS - two rolls stamps -$110.00
League of Nebraska Municipalities - annual dues - $630.00
Kim Wallin - park clean up and lawn service - $165.00
Albert Nielsen - FIVE meetings - $125.00
Barbara Shelton - reimbursement for purchase of Quickbooks 2020 - $203.29
GENERAL FUND PAYMENTS, BILLS & REIMBURSEMENTS - $5,825.24
* KENO FUND *
City of Fremont - library cards - $280.00
City of Fremont - Inglewood share of grant planning - $4,000.00 (tabled until next month)
KENO FUND PAYMENTS, BILLS & REIMBURSEMENTS - $280.00
* STREET FUND *
Dept of Utilities - highway lights - 1157 S Broad - $156.16
Dept of Utilities - street lights - 132 Boulevard - $248.00
Goree Excavating - signs and posts - $607.50
JEO Consulting - lift station assessment and improvements - $32,129.25
STREET FUND BILLS & REIMBURSEMENTS - $33,140.91
GENERAL FUND - $5,825.24
KENO FUND - $280.00
STREET FUND - $33,140.91
GRAND TOTAL BILLS & REIMBURSEMENTS - $39,246.15
After paying the outstanding invoices the clerk told the trustees the street fund would be in the negative so the Chairman directed the clerk to transfer $10,000.00 from the general account to the street account but also asked if she would check with the Village accountant before making the transfer.
Bills and reimbursements for a total of $39,246.15 were read and approved with a motion from Goree and second by Rosenbach.
Meeting was adjourned by motion from J. Nielsen and second by Rosenbach.
ATTEST: APPROVED:
Barbara Shelton, Clerk Albert Nielsen, Chairman