Village of Inglewood

                                                                                                  MINUTES OF REGULAR MEETING
                                                                                                 INGLEWOOD BOARD OF TRUSTEES
August 5, 2019                                                                                                                                                              6:30 PM

The regular meeting of the Board of Trustees was called to order by Chairman Albert Nielsen with all members present. The Chairman announced the posting of the Open Meetings Act. It was then moved by Abrahamson, seconded by Rosenbach and carried, to approve the minutes of the last meeting and to dispense with the reading.

The clerk/treasurer’s report was read and approved by motion of Rosenbach and second by Goree and included:
One hall rental: Kopejtka (26 James)
Two building permits: McGowan (625 Ridgeland), Daugard (301 Boulevard)

Account balances as follows:

One keno check received: $2,529.32

Keno Checking Balance to date: $147,007.80
Flood Plain Study Fund Balance to date: $3,064.61
General Fund Checking Balance to date: $24,512.24
Street Fund Checking Balance to date: $134,284.64
Street CD Balance to date:$20,534.40
Total Street Fund: $154,819.04


REPAIR REPORTS (street/sign repairs, etc.)

​- Steve Dodd completed the damage report to the roads in Inglewood from the flood. He found quite a few roads and culverts in need of repairs. The clerk was directed to submit the report to FEMA.

REPORTS FROM ADDITIONAL MEETINGS ATTENDED
-Chairman Nielsen attended a meeting concerning a 205 Study – a non-structural study of the levy to propose to property owners to raise their properties with grants instead of rebuilding the levy. This is probably 6-8 months out maybe more since the Corp of Engineers is involved.

-The Chairman met with the Joint Water Management Advisory Board. This group includes twelve public entities, including the Village of Inglewood that will share in the responsibility of water management by identifying vulnerabilities and prioritizing solutions to reduce or eliminate these vulnerabilities. The board has applied for a one million dollar grant and an additional $150,000.00 grant to help offset the 25% that the board will be responsible to pay. The Chairman has been notified that the Village will need to pay $2,500.00 to remain as a participant in the grants. A motion was made by Abrahamson for the Village to stay in the group and to pay the additional money requested. The motion was seconded by J. Nielsen and passed. The Chairman will get all the information to the clerk for payment to be made.

- The Chairman did contact the City of Fremont to see when they are planning on repairing the breached section of the dike in Inglewood. Fremont does intend to repair the breach in Inglewood but no time frame was discussed. It is also being looked into whether it would benefit both entities for Inglewood to be given ownership of the dike on the southern boundary of the Village.

OLD BUSINESS
1. Abrahamson had spoken to the manager of the Oak Grove trailer park about vacant trailers having their sewers capped off. He said she will make sure to check that all of the vacant trailers have had this done.

2. The Chairman spoke to Brian Newton with the City of Fremont and the city does plan on repairing the dike breach in the Village. There was also discussion about the possibility of Fremont giving Inglewood the portion of the dike that bounds the south edge of the Village.

3. Goree Excavating submitted a bid for the debris removal and repair work on Ridgeland and it was revised when FEMA required them to take the debris to an approved disposal site. The total bid went over the $20,000.00 threshold so the job will need to go out for more bids.

4. LARM payroll audit was revised and the new payment due is $451.00. The payment was authorized with a motion from Abrahamson and second from J. Nielsen.

5. LARM insurance denied the Village claim for flood damage. The letter was forwarded to FEMA.

6. A property tax break was offered to owners with property damaged in the flood for the 2019 tax year. The clerk spoke with Debbie Churchill from the tax assessor’s office and she said that most everyone that applied did receive some tax break. They are broken down into school districts not cities/villages so Inglewood is grouped with Fremont School District. The Fremont School district will lose over 5 million in property tax evaluation from the breaks. Churchill said she would try and get a breakout of what Inglewood would be losing in revenue. The clerk had not received the information from the assessor’s office so this will be tabled until next month.

7. Inglewood’s municipal equalization payments have decreased for this year and clerk was to check into why. There has been no response from repeated phone calls to the State and this was tabled until next month.JEO Lift station evaluation. They have completed the work and sent a letter indicating that some additional work that may need to be done but was not included in the payment. The Chairman will contact JEO because they did not complete all the work that was paid for in the contract that has already been paid.


AGENDA
1. A $60,000.00 hazard mitigation grant that Inglewood applied for with the City of Fremont has been approved so a study of work needed on the levy will be done using this grant.

2. The LARM renewal proposal for a 3 year term was approved as Resolution 369-2019 with a motion from Abrahamson and second from J. Nielsen.

3. The Village may be eligible for additional grants, the clerk will look into these grants.

4. Gary and Ethelanne Sherman asked if they could divide their property on Main Street. Dan Martinez presented the proposal with maps and explanations of what they plan on doing and how. There are some boundaries that in question so those need to be taken care of. The trustees approved the subdividing of the property with a motion from Abrahamson and second from J. Nielsen.

5. S2 Refuse came before the board asking about the unpaid invoices the Village has for the debris removal after the flood. The clerk told them the bill shave been submitted to FEMA. The Chairman said the Village did not have the funds to pay the invoices at this time. Nate Williams asked if the clerk could find out exactly what documentation FEMA will need from S2 Refuse so he can start to prepare it. The Village may have to take out a short term loan or have a bond to be able to pay S2 Refuse and all the other bills for damages made by the flood. Nate also said he had heard smaller amounts requested are paid faster by FEMA instead of submitting the entire amount at one time.


NEW BUSINESS AND COMPLAINTS
1. The September Board of Trustees meeting will be September 9, 2019 instead of the first Monday, which is Labor Day.

2. Dodge County sent the Village an update on the Public Safety Radio System Project. This system will allow all the public entities involved to be able to communicate directly with each other. The completion date for the project is summer/fall 2020.

3. Ethelanne Sherman made a complaint about the tall weeds along Main Street south of her property. The clerk was directed to write a letter to Jeff King who does the upkeep on the property.

4. Lower Platte North Natural Resources District has secured a grant for the hazard mitigation as discussed in old business. The Village must participate in the planning effort to be eligible for the grant.

5. Municipal Annual Certification of Program Compliance was approved by passing resolution 370-2019 with a motion from J. Nielsen and second from Abrahamson.

6. Ed Patchen made a complaint about the trash from the Shell station trash cans. The clerk was directed to write a letter asking the Shell Station to put a weight on top of their trash cans so the trash will not blow out of them.

7. The clerk was directed to write a letter to Dale Weidner about the trash piles on his property. He had said he was going to burn them last year and never did get it done.

8. The clerk was directed to write a letter to the property owner at 525 Boulevard about possible mold growing around the back of their house.

9. The clerk was directed to write a letter to the property owner at 527 Boulevard about the trash around the outside of the house.

10. The clerk was asked to put a note in the Small Talk about the Village ordinances for the number of animals allowed on a property.

11. A street light by 960 S Main was reported to be malfunctioning and the clerk was directed to contact the City to repair it.

12. FEMA had recommended the Village get a professional to look at the ducts since they were flooded. The clerk was directed to contact BLT Plumbing for the job and it was approved by a motion from J. Nielsen and second by Abrahamson.


PAYMENTS, BILL & REIMBURSMENTS                                                     
* GENERAL FUND *
Albert Nielsen - chairman - meeting attendance - $150.00

Jerry Abrahamson - vice-chairman - meeting attendance - $100.00
Greg Goree - trustee - meeting attendance - $100.00
John Nielsen - trustee - meeting attendance - $100.00

Kathy Rosenbach - meeting attendance - $100.00

Total Board Member Payment - $550.00

Barbara Shelton - clerk - salary - $400.00
meeting attendance - $50.00
Total Clerk Payment - $450.00

Dept of Utilities (auto pay) - hall utilities at 140 Boulevard  - $233.43

CenturyLink - hall phone service - $11.92
Emanuel Printing - 135 Small Talk copies - $39.25

Fremont Tribune - legal publications - $27.52

USPS - two rolls stamps - $110.00

Red Hot Lawn Care - lawn service - $180.00

Kim Wallin - April park clean up - $25.00

BLT Plumbing - flood inspections - $3,260.00

John Nielsen - two meetings attended and 20 hours - 350.00

Pam Nielsen - 6 hours flood work - $90.00

Greg Goree - 5 hours flood work - $75.00

Albert Nielsen- 9 meetings flood - $225.00

​Barb Shelton - 55 hours flood work - $1,100.00

Office Net - copy paper and envelopes - $97.59

Linda Betkie - 2 hall inspections -  $40.00

LARM - payroll audit review - $451.95


GENERAL FUND PAYMENTS, BILLS & REIMBURSEMENTS - $6,316.66


* KENO FUND*

​City of Fremont - library card renewals - $245.00

* STREET FUND *
Dept of Utilities (auto pay) - highway lights - 1157 S Broad - $159.52
Dept of Utilities (auto pay) - street lights - 132 Boulevard - $248.00

Goree Excavating - Flood work - $4,385.00


STREET  FUND BILLS & REIMBURSEMENTS - $4,792.52

GENERAL FUND - $7,316.66

KENO FUND - $245.00
STREET FUND - $4,792.52
GRAND TOTAL BILLS & REIMBURSEMENTS - $12,354.18


Bills and reimbursements for a total of $12,354.18 were read and approved with a motion from J. Nielsen and second by Rosenbach.

Meeting was adjourned by motion from J. Nielsen and second by Rosenbach.

ATTEST:                                                                                                                                                                  APPROVED:                                                                              
Barbara Shelton, Clerk                                                                                                                                     Albert Nielsen, Chairman